PROPERTIES OF A WELL-WRITTEN TEXT
By: Nel Versoza
Part 1. ORGANIZATION
- refers to the arrangement of ideas in
a text.
*Paragraphing is organizing ideas.
BASICS TO A WELL-ORGANIZED PARAGRAPH = STTC
1. Each paragraph=built with single idea.
2. Create a topic sentence.
3. Appropriate technique to develop the idea.
4. Use appropriate connectives.
A PARAGRAPH IS - A collection of related sentences dealing with one
topic.
The 3 Parts of Paragraph
>(TS,SS,CS)
THE TOPIC SENTENCE:
•
Expresses the
main idea of a paragraph.
•
usually the first sentence of a paragraph.
•
Contains the
central idea.
Ex: There are
three reasons why Philippines is one of the best countries of the world.
SUPPORTING SENTENCE:
•
Develops,
explains and supports the main idea of the paragraph.
•
Contains
facts, examples and details.
•
Explains why
the main idea is true.
Ex: First,
Philippines has an excellent health care system. Second, it has a high standard
of education. Finally, Philippines’ cities are clean and efficiently managed.
CONCLUDING SENTENCE
•
Usually the
last sentence of the paragraph.
•
Restates the
main idea.
•
Used to finish
the paragraph or to prepare the reader for the following paragraph.
Ex: As a result, Philippines is a
desirable place to live.
For those reasons, Philippines attracts
a lot of immigrants. Wouldn’t you like to live there?
Philippines is a great model for other
countries to follow.
PROPERTIES OF
A WELL-WRITTEN TEXT-Part 2
Ø COHERENCE VS. COHESION
-
Coherence occurs when ideas are connected at
the conceptual or idea level which can be seen through well-defended arguments
and organized points.
-
Cohesion is the connection of ideas at the
sentence level which can be seen through the smooth flow of the sentences and
connection of the ideas.
Three
main methods of Good Cohesion:
1.
REPEATED WORDS/IDEAS – One way to achieve cohesion is to repeat
words, or to repeat ideas using different words.
2.
REFERENCE WORDS – used to refer to something
which is mentioned elsewhere in the text, usually in a preceding sentence. The
most common type is pronouns, such as 'it' or 'this' or 'these’.
3.
TRANSITION SIGNALS – also called cohesive devices. Examples of transition
signals are:
for example - used to give
examples
in contrast - used to show a
contrasting or opposite idea
first - used to show the first
item in a list
as a result - used to show a
result or effect
Cohesion is an important feature of academic writing. It can help
ensure that your writing coheres or 'sticks together', which will make it
easier for the reader to follow the main ideas in your essay or report. You can
achieve good cohesion by paying attention to three important features.
The first of these is repeated words. The second key feature is
reference words. The final important aspect is transition signals.
Final Task: Choose a topic sentence below and
write one paragraph of it. Make the text coherent and cohesive.
1. Religion is
important in the society.
2. Christmas is
the season to give and forgive.
3. Love means
acceptance.
PROPERTIES PART 3.
APPROPRIATE
LANGUAGE USE
- refers to the acceptable style of language for a
particular form of text
ON APPROPRIATE
LANGUAGE
ON
APPROPRIATE LANGUAGE
- Levels
of Formality: Use style and language that fits your
audience and matches your purpose.
- In-Group
Jargon: Jargon refers to specialized language used by
groups of like-minded individuals. Never use jargon for a general
audience.
- Slang
and idiomatic expressions: Avoid using in general
academic writing.
- Deceitful
language and Euphemisms: Avoid using (words that veil
the truth, such as "collateral damage" for the unintended
destruction of civilians and their property).
- Biased
language: Avoid using any biased language including racial,
ethnic, group, or gender bias or stereotypical language.
THE SIX
CHARACTERISTICS OF EFFECTIVE LANGUAGE
- Concrete and Specific
Language - includes descriptions which create tangible
images with details the reader can visualize.
He is a bad
roommate.
He is lazy and discourteous.
He is untidy and unclean.
He doesn't clean up his own messes.
He leaves his dirty dishes on the kitchen counter.
2. Concise
Language - A hallmark of effective writers is the ability to express the
desired message in as few words as possible.
(1) It
is widely discussed by employees that many of them will be forced to change
jobs and take on new responsibilities when the merger takes place
between the two companies.
(2) Before making a decision about whether the person on trial is guilty or
innocent in this case, the members of the jury should be sure to
carefully think about, ponder and reflect on all of the important and
relevant testimony in the case.
3. Familiar
Language
• Language
which the readers easily recognize and understand because they use it on a
regular basis. One of the most important functions of language is to build
"homophily" or a sense of commonality with one's readers.
• Ex.1.An
assignment given to a class of business students by their philosophy
professor:
"The presently assigned paper necessitates an eloquently articulated
analysis of the Existentialist perspective as it pertains to contemporary
living. You should adumbrate the points which represent the sine qua non of
your analysis."
• Ex.2.A
letter sent to high school students warning them of the risks of an unhealthy
diet:
"Individuals who maintain a diet of high fat content are exposed to an
increased risk of developing atherosclerosis, which is a buildup of fat
deposits on the inner walls of the arteries. This condition can reduce or cut
off the flow of blood in the arteries serving the major organs of the body.
This can lead to poor health."
4. Precise
and Clear Language
• Words can
be interpreted in different ways by different people in different situations.
The more precise and clear one's use of language becomes, the fewer the number
of possible interpretations for a message.
• Consider
the following examples. Note the potential confusion or ambiguity.
• (1) Why
students should continue their study in this state of apathy is not really
understandable.
(2) Josefa is dull and slack-minded.
(3) He's an interesting individual.
• Each of the following are actual headlines
printed in newspapers. Notice their double meaning.
• (1) Include
your children when Baking Cookies
(2) Bank Drive-in Window Blocked by Board
(3) Killer Sentenced to Die for Second Time in Ten Years
(4) Eye Drops Off Shelf
5.
Constructive Language
• It phrases
a potentially negative message in a positive way. Readers are likely to become
defensive when the writer's language expresses any or all of the following:
• Superiority
over the reader
• Indifference
or apathy about an issue of importance to the reader >. Command or control over the reader
• Negative
evaluation or judgment of the reader (as opposed to neutral descriptions or
observations)
• Skepticism
or doubt about the reader's credibility or the legitimacy of their claims
• EX.(1) Boss
to employee: "Your job performance recently has been unacceptable and
there are no excuses for it. You have claimed that you are having some serious
personal problems, but even if this is true, you cannot allow it to affect the
quality of your work. If your work doesn't improve, I'll have to replace you
with someone else."
(2) Student to instructor: "You have confused me so badly with your
lectures that I don't know what to do. I am considering dropping out and taking
the class next quarter from Dr. Cruz, who can explain the information much more
clearly. I don't want to drop out, but I have never been so frustrated with an
instructor in my whole life."
(3) Instructor to student: "I have never had a student who was so confused
with this material. Perhaps you should take an easier course from an easier professor.”
6.
Formality of Language
• The
formality of the language one uses should match the formality of the situation
and the relationship between the writer and reader.
• Very
Formal: Exceedingly large segments of the population are
expressing their discontent with medical practitioners who appear to more
engrossed in amassing financial assets than in providing efficacious care to
people with health disorders.
• Formal: A large
number of consumers are complaining about medical doctors who are apparently
more interested in making money than in providing effective health care.
• Informal: A lot
of people are unhappy with their doctors who only seem to care about how much
money they make, and not about giving their patients good care.
PART 4. MECHANICS
as one of the properties of a
well-written text
NELSON G. VERSOZA
***In academic
and more formal texts, the following should be observed:
1.
Always use Standard English.
2.
Avoid contractions.
3.
Avoid exclamation marks unless they are part
of the direct quotation.
4.
Mention the full name.
5.
Numbers from zero to ten should be spelled
out; higher than ten, figures.
6.
Use citations.
CAPITALIZATION
- the action of writing in capital
letters or with an initial capital.
RULE NO. 1
Capitalize the first word of a quoted sentence.
He said, "Treat her as you would your own
daughter.“
"Look out!" she screamed. "You almost
ran into my child."
RULE NO. 2
Capitalize a proper noun.
Golden Gate Bridge
Dr. Jose P. Rizal
Pasig Catholic College
RULE NO. 3
Capitalize a person's title when it precedes the name.
Do not capitalize when the title is acting as a description following the name.
Chairperson Fernandez
Ms. Fernandez, the chairperson of the company, will
address us at noon.
RULE NO. 4
Capitalize the person's title when it follows the name
on the address or signature line.
Sincerely,
Ms. Joyce Haines, Chairperson
Yours truly,
Dr. Rolando P. Castro, Dean
RULE NO. 5
Capitalize the titles of high-ranking government
officials when used before their names. Do not capitalize the civil title if it
is used instead of the name.
The president will address Congress.
President Rodrigo Duterte delivered his SONA last
week.
RULE NO. 6
Capitalize any title when used as a direct address.
Will you take my temperature, Doctor?
Do you have a court hearing, Attorney?
RULE NO. 7
Capitalize points of the compass only when they refer
to specific regions.
Go south three blocks and then turn left.
We live in the Southeast section of San Manuel.
RULE NO. 8
Always capitalize the first and last words of
titles of publications regardless of their parts of speech. Capitalize
other words within titles, including the short verb forms Is, Are,
and Be.
Do not capitalize little words within titles such
as a, an, the, but, as, if, and, or, nor, or prepositions, regardless of
their length.
The Day of the Jackal What Color Is Your Parachute?
A Tale of Two Cities
RULE NO. 9
Capitalize federal or state when
used as part of an official agency name or in government documents where
these terms represent an official name. If they are being used as general
terms, you may use lowercase letters.
That is a federal offense.
The Federal Bureau of Investigation has been subject
to much scrutiny and criticism lately.
We will visit three states during our summer vacation.
RULE NO. 10
Capitalize the first word of a salutation and
the first word of a complimentary close.
Dear Ms. Prestoza: My dear Mr. Vergara: Very truly yours,
RULE NO. 11
After a sentence ending with a colon, do not
capitalize the first word if it begins a list.
These are my favorite foods: chocolate cake, fried
chicken and adobo.
These are my skills:
programming, driving, communication and multi-tasking.
RULE NO. 12
Do not capitalize names of seasons.
I love autumn colors and spring flowers.
Philippines has summer and rainy seasons.
**PUNCTUATION
- the marks used in writing to
separate sentences and their elements and to clarify meaning.
Top Ten
Rules in Punctuation
10. COMMA (,)
Use
commas to separate independent clauses in a sentence.
Example:
The game was over, but the crowd refused to leave.
Yesterday was her brother’s birthday, so
she took him out to dinner.
10. COMMA
Use
commas after introductory words, phrases, or clauses that come before the
main clause.
Examples:
While I was eating, the cat scratched at the door.
If you are ill, you ought to see a doctor.
10. COMMA
Use
a pair of commas to separate phrases aside from the main body of the sentence.
Example:
John and Inga, the couple from next door, are coming for dinner tonight.
10. COMMA
Use
commas to set off all geographical names, items in dates (except the month and
day), addresses (except the street number and name), and titles in names.
Example:
Birmingham, Alabama, got its name from Birmingham, England.
November 25, 2014, was a momentous day in my life.
10. COMMA
Use
a comma to shift between the main discourse and a quotation.
Example:
John said without emotion, “I’ll see you tomorrow.”
“I was able,” she answered, “to complete the assignment.”
9. Period (.)
The primary use of a period is to end a sentence.
Example:
Business
English is very important for your professional growth.
9. Period (.)
Its
second important use is for abbreviations.
Examples:
Jesus Christ was born c. 4-6AD
Mr. Jose
was happy to see his wife.
8. Question
Mark (?)
It
goes at the end of a sentence which is a question.
Examples:
What can you do for the company?
How
can you be an asset?
7.
Exclamation Point (!)
This
is used in ending extreme emotions expressed in a sentence.
Example: Ouch! Fire! Fire!
Hurray!
>are
used to quote another person’s words exactly, whether they be spoken, or
written.
Examples:
John said, “We are going shopping.”
As Phil Nevers explains, “Knowledge is a useless power
if not applied”
6. Quotation marks ( “ ” )
used
to denote irony or sarcasm, or to note something unusual about it.
Example:
The great march of “progress” has left millions impoverished and hungry.
5. Colon (:) used
after a complete statement in order to introduce one or more directly related
ideas, such as a series of directions, a list, or a quotation or other comment
illustrating or explaining the statement.
Example:
The daily newspaper contains four sections: news, sports, entertainment, and
classified ads.
5. Colon (:)
used
to separate chapter and verse from the bible or to separate hours, minutes, and
seconds.
Example:
John 1:21 09:25:12
4. Semicolon (;) Use a semicolon to join related independent clauses in
compound sentences.
Example:
Jim worked hard to earn his degree; consequently, he was certain to achieve
a distinction.
Jane overslept by three hours; she was going to be
late for work again.
4. Semicolon (;) used to separate items in a series if the elements of
the series already include commas. Example:
Members of the band include Harold Rostein,
clarinetist; Tony Cruz, tuba player; and Lee Jones, trumpeter.
3. Apostrophe ( ’) to form possessives of nouns.
Example:
the boy’s hat three
day’s journey
> to
show the omission of letters.
Example:
He’ll go = He will go
could’ve = could have
Ø
to form plurals. Example: Mind your p’s and q’s.
2. Parentheses ( )
occasionally
and sparingly used for extra, non-essential material included in a sentence.
Example:
Before arriving at the station, the old train (someone said it was a
relic of ancient days) caught fire.
1. Hyphen or dash (-)
Use
a hyphen to join two or more words serving as a single adjective before a noun
Example:
chocolate-covered peanuts
Two-storey house
1. Hyphen or dash (-) Use
a hyphen with compound numbers.
Example:
Forty-five Sixty-two
1. Hyphen or dash (-)
Use
a hyphen with the prefixes ex- (meaning former), self-, all-; with the suffix
-elect; between a prefix and a capitalized word; and with figures or letters.
Example: ex-husband T-shirt
1. Hyphen or dash (-)
Use
the dash to emphasize a point or to set off an explanatory comment; but don’t
overuse dashes, or they will lose their impact; typically represented on a
computer by two hyphens with no spaces before, after, or between the hyphens
Example: To some of you, my proposals may seem
radical--even revolutionary.
1. Hyphen or dash (-) used
for an appositive phrase that already includes commas.
Example:
The boys–Jim, John, and Jeff–left the party early.